Who We Are

ASAPP Financial Technology Inc. is a Canadian controlled private corporation (CCPC), founded in March 2021. The business is headquartered in Ontario, Canada, with offices in Sault Ste. Marie and Toronto. The business includes a wholly owned Michigan-based subsidiary under the same legal name.

Our Brands

• Canadian Market: ASAPP OXP® | Omnichannel Experience Platform
• US Market: bank.io OXP™ | Omnichannel Experience Platform

What We Do

We help regulated North American financial institutions to originate, onboard, understand, and grow customer relationships, enabling them to compete and succeed against direct-to-consumer fintech solutions.

How We Do It

We offer North America’s most complete customer experience platform that includes retail and business account and lending origination, core-banking integrated CRM, and opportunity analysis and offer presentment capabilities to customers when and wherever they choose.

Our Business Model

We offer a SaaS hosted solution with a simple monthly licensing fee that allows customers to manage their costs, achieve positive ROI, and allows aggressive reinvestment in the platform roadmap.

Our Target Market

We’re focused on supporting North American credit unions and community banks with $300M to $2B in assets who are striving to increase member engagement while also driving improvements in staff efficiency and effectiveness.

Our Brand Essence

Transform

Our Brand Values

Integrity • Fairness • Passion

Finance and Accounting Manager

ASAPP Financial Technology Inc.’s Finance and Accounting Manager reports directly to the President and CEO and will collaborate with the Leadership Team, including the Chief Revenue and Marketing Officer (CRMO), Chief Technology Officer (CTO), Chief Product Officer (CPO), and SVP Finance, playing a pivotal role in supporting the organization’s financial and management accounting procedures, processes, and systems as well as helping to drive positive organizational risk-weighted growth.

The Role

Invoicing, Revenue Recognition, and Accounts Receivable

• New Closed / Won Deposit Invoicing
• Set up Billing Contracts in Accounting Software
• Set up Milestone Invoices for Services Revenue
• Monthly Platform Licensing / Hosting Invoicing
• Monthly Platform Support / Services Invoicing
• Monthly and Quarterly Strategic Partner Revenue Share Invoicing
• Percentage of Completion Invoicing for Platform Implementation and Enhancements
• Monthly Accruals and Revenue Recognition Management
• Work-in-Progress / Unearned Revenue Accrual Reconciliation
• Formal follow-up process on past due invoices (emails and phone calls)
• Document in CRM System / Escalate To Platform Services / Customer Success

Banking / Treasury Management

• Cash Management
• Bank to GL Reconciliations
• Payroll Funding Coordination
• Check/ACH/Wire Approvals
• Deposit Cheques
• Reconcile Customer Cheques / ACH / Wire Deposits to Open Invoices
• Foreign Exchange Management and Hedging (if / when applicable)

Accounts Payable and Corporate Credit Cards

• Enter Vendor Invoices into Accounting System
• Coordinate Department Level Approval for Discretionary Spending
• On-Time Vendor Payments
• TeamMember Expense Report Processing
• Import / Load Expense Reports into Accounting System
• Reimburse TeamMembers for Approved Expenses
• Administer Corporate Credit Card Program and Vendor Relationship
• Add and Remove Corporate Credit Card Account Holders
• Review Limits and Fraud Management
• Annual Card Cost and Benefit Review

Sales Tax Management

(HST, GST, PST, and applicable US State and Federal Taxes)

• Reconciliation of Subledger(s)
• On-time Payment Processing
• Monitor Provincial, State, and Federal Sales Tax Compliance and Changes

Financial Accounting

• Monthly Close Process Completed by 15th of Each Month
• Monthly Account-by-Account GL Reconciliation
• Annual Close Process Completed Within 45 Days of Year-End
• Annual Account-by-Account GL Reconciliation with Auditor Backup
• Annual Financial Statement Preparation Coordination with Auditors
• Work with Auditors on Questions and Follow-up
• Review Engagement Statements Delivered Within 90 Days of Year-End

Corporate Tax

• Coordinate Annual Tax Return Preparation with Auditors
• Provide Financial Data to Auditors to Complete Federal, Provincial and State Returns
• Pay Estimated Monthly / Quarterly Taxes / Fees to CRA / IRS / Provinces / States
• Manage CRA / IRS / Provincial / State Tax Notifications

Annual Compensation Review

• Work with Human Resources to Coordinate Annual Compensation Review
• Collaborate with the CRMO on Sales Compensation Plans / Adjustments / Estimates

Corporate Bonus Management

• Administration and Tracking of Corporate and Individual Bonus Compensation
• Monthly Accrual Management
• Reconciliation of Accrual to Bonus Disbursements
• Coordinate Payouts with Human Resources and Training Manager / Payroll Provider

Capital Transactions

• Manage Shareholder Records
• Maintain Accurate Capitalization Table
• Stock Option Plan and RSU Recordkeeping and Maintenance (if / when applicable)

Budgeting

• Manage Annual Budget Process Including Creating Board of Director Slides
• Collaborate with Leadership Team to Create Department Budgets
• Work with CRMO to Create Sales Budgets / SaaS Targets

Forecasting

• Monthly Forecast Updates
• Collaborate with Leadership Team for Departmental Inputs
• Partner with CRMO for Sales / SaaS Metrics

RRSP / 401K Administration

• Plan Review and Administration (with HR)
• Year-End Reporting and Compliance
• Tax Form Coordination and Distribution
• Tactical Management of Additions / Departures

Payroll

• Coordinate Semi-Monthly Payroll with Provider
• Benefits and Government Remittances Oversight
• Provide Annual Tax Information
• Address TeamMember Payroll Requests

Independent Contractors

• Coordinate Vendor Agreements with HR
• Set Up in Accounting Software
• Manage Invoice Approvals and Tax Reporting

Accounting Software Management

• Maintain Contacts, Accounts, Vendors, SKUs, Classes
• Manage Integrations with Other Systems

Vendor Management

• Contract Review and Negotiation Support

Financing

• Support Financing Applications and Bank Compliance
• Monitor Revolving Credit and Term Payments

Commercial Insurance

(CGL, Property, Auto, E&O, Cyber, Crime, D&O)

• Oversee Annual Review and Applications

Financial and Management Reporting

• Monthly Leadership Team Metrics
• Quarterly Board Reporting
• Annual Shareholder Metrics
• Ad Hoc Reporting (e.g., Labor, Capitalized Software, Pipeline)

Administration

• Provincial / State Report Filings
• Support Office Admin Activities

Mergers and Acquisitions

• Support Due Diligence Activities

Success Criteria

Critical

• Minimum 5 years of full-time, post-university experience in corporate financial and management accounting for a medium-sized or larger Ontario-based for-profit corporation
• Strong knowledge of financial reporting, ASPE standards, and management accounting best practices
• University Undergraduate Accounting Degree
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (especially Excel)
• Flexibility to support business-critical issues outside of standard hours
• Discretion with confidential information

Desired

• CPA Designation (CA / CMA / CGA)
• SaaS Metrics Reporting Experience
• Experience in Canadian Financial Services

Valued

• Strategic alignment between finance and business goals
• Leadership and team development capabilities
• Problem-solving and decision-making skills
• Strong interpersonal and conflict-resolution abilities
• Comfort with new technologies and process improvements
• Proficiency in metrics-driven decision-making
• Strong project management abilities